10 Reasons Why You Should Use QuickBooks for Bookkeeping

Plus, I appreciate the customer support that’s always ready to help with any questions or concerns I might have. QuickBooks makes tax preparation easier by providing users with access to a variety of tax forms and reports that can be generated quickly and easily. This allows you to stay on top of your taxes and make sure you are compliant with the applicable tax laws. By utilizing the software’s invoicing feature, users can easily invoice clients and send them payment reminders to ensure that all payments are received on time. Intuit has a durable competitive advantage built on brand authority and switching costs. Namely, TurboTax and QuickBooks are the gold standards in their respective categories, and it would be time consuming and costly for users to switch products.

  • Aside from performance and speed problems, there are other signs that your business is outgrowing QuickBooks and it’s time to upgrade.
  • You’ll get the most value out of QuickBooks Online if you understand how to use its transaction tags and reporting capabilities.
  • QuickBooks keeps track of your bills and expenses automatically by connecting your bank and credit card accounts to QuickBooks so that all of your expenses are downloaded and categorized.
  • Our tutorial How To Set Up a Chart of Accounts in QuickBooks Online walks you through how to add, delete, and customize accounts.
  • The ability to pay bills and track unpaid bills is available in QuickBooks Essentials and higher plans.
  • Suppose your finance and accounting function relies solely on the utilization of QuickBooks.

The online version of QuickBooks, QuickBooks Online, offers numerous advantages for businesses of all sizes. One major advantage is the automation of various accounting tasks, saving businesses valuable time and effort. QuickBooks Online automatically categorizes expenses and transactions, reducing the need for manual data entry and allowing for more accurate record-keeping. By integrating time tracking and expense management into its functionality, QuickBooks offers a comprehensive solution for businesses to track and manage their employee time and expenses effectively. Another key feature of QuickBooks is its ability to track employee time and expenses, helping businesses streamline their payroll and billing processes.


The software is very easy to use, even for people who do not have an accounting background. QuickBooks Online is not free to use, but new customers can choose between a 30-day free trial or a 50% discount for three months. Many or all of the products featured here are from our partners who compensate us. This influences which products we write about and where and how the product appears on a page. A Live Bookkeeper cannot begin cleaning up your past books until they receive the required supporting documentation, which your bookkeeper will request from you after your first meeting.

The best QuickBooks product depends on your needs and the size of your business. SMBs needing remote access to their account files should choose QuickBooks Online. If you want the speed and usability of desktop software, then QuickBooks Desktop is preferable. Learn which is right for you in our QuickBooks Online versions comparison guide. QuickBooks for Mac is the only QuickBooks desktop product available for Mac users. This edition is very similar to QuickBooks Desktop Pro, and it works well for most small businesses that don’t manufacture products.

Benefits of QuickBooks Online

First off, would you mind if I ask what bank are you currently using? This is for me to look at our records if we happen to receive similar reports about your bank. All in all, if you prefer keeping your software limited to reports and invoicing – stick to QuickBooks. Unlike Excel, this software is built to meet only your accounting needs. This can happen especially if you are new to Excel or don’t know Excel in depth. The so-many features and formulas offered by Excel can thus be confusing when your only aim is to perform some quick data analysis.

Features for all kinds of businesses

It allows users to access their financial data from any device with an Internet connection. This accessibility makes QuickBooks Online ideal for businesses with multiple locations, bookkeeping teams, or those that need remote access. Overall, QuickBooks Online provides a comprehensive and user-friendly accounting solution, simplifying accounting processes and empowering businesses to better manage their finances in real time.

Accurate Financial Reporting

It provides users with accurate and comprehensive accounting solutions so they can easily stay on top of their finances. Its Online version offers either a free 30-day trial or half off law firm accounting your first three months. Whether you use the QuickBooks Desktop or QuickBooks Online plan, it’s best for small business finances, unless your small business involves being a landlord.

Do I Need QuickBooks for My Small Business?

You can send email invites to your accountant from within the software. “We use the QuickBooks app when we’re visiting customers. We can now send a quote or invoice on the spot.” All data transferred online is protected with 128-bit SSL encryption. When an invoice is past due, follow these five steps to collect outstanding payments so you can get paid sooner.

The Balance Sheet report presents a snapshot of a company’s financial position at a specific point in time. It shows the assets, liabilities, and shareholders’ equity, providing a clear understanding of the company’s financial health and its ability to meet short-term and long-term obligations. With QuickBooks Online (QBO), users can send invoices directly through email, allowing clients to conveniently view and pay their bills online. This eliminates the need for paper invoices and speeds up the payment cycle.